7 Steps to Writing A Powerful College Fest Sponsorship Proposal

7 Steps to Writing A Powerful College Fest Sponsorship Proposal
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Most college fest sponsorship proposals go to trash.

They all are money seekers, not taking the time to research & understand sponsor’s needs & their market conditions.

It might sound cliche, but we have seen this in reality. Many college fest sponsorship people fail to understand the sponsor’s perspective. They don’t take the time out to tailor the sponsorship proposal.

A lot of sponsorship people download sample proposals from the internet, edit it out by adding their college/institution name at the desired places & then just broadcast it to the potential sponsors. This kind of act is no different than spamming.

Creating a winning college fest sponsorship proposal requires a hard work, but in the end, it is worth doing.

1. Give Before You Get

“You can have everything in life you want if you will just help enough other people get what they want.” – Zig Ziglar

I love this quote because it applies in every situation of our life.

Before approaching the potential sponsors, ask yourself what can you offer to them?

Define your college event’s target audience. Get yourself clear on the demographics of your visitors.

Please don’t create sponsorship proposal to offer a bunch of banners. Instead, Use some creative ways like an event app to give visibility to the potential sponsors.

An Event app is an exciting opportunity for the sponsors to get the desired exposure & create a long lasting impression.

With Event Apps Solution, you can sell in-app sponsorship where the sponsors can get uninterrupted attention. Additional to standard ads, event app solution offers hot deals section where the event organizers can display deals from their sponsors helping them to get direct sales.

Related: How To Get Sponsorship For Your College Fest

2. Do Research

Now as you understand what you have to offer, find the potential sectors or businesses that might be interested in your event demographic & offering. Create a list of potential sponsors.

Visit their websites. Research their social media accounts. Read the latest news and reports about them.

Are they planning for a new product launch?

Do they have any product that is currently underperforming?

Find their pain points, try to solve them by your offering.

Related: Event app Is Crucial To Your Event. Learn Why!

3. Reach Out

After the research process, find the people in the CSR (Corporate Social Responsibility) department or marketing department of those companies & try to reach out to them.

If possible, find some connection with them, the old fashion networking still works.

Prepare a concise email consist of Introduction, Opportunity, Event demographics, Benefits, Creative ideas to give them visibility & a strong Call to Action.

Your goal with this first mail is to get an opportunity to secure a meeting so don’t mess it up by sending them the full sponsorship proposal.

Related: 15 Fresh Event Ideas For Your Management Fest

4. Win them 

Prepare a 10 slides powerpoint presentation, conveying your demographic information, marketing opportunities & creative ideas to provide desired visibility.

Don’t be the pushy sell person that we all hate. The focus of the meeting should be listening, not selling.

Keep your presentation short & concise. Spend more time in listening & understanding the needs of the sponsor. Ask them questions about their marketing challenges, their objectives or goals, and what has & what hasn’t worked in the previous deals.

Use this data to refine your offering & tailoring your sponsorship offer to meet their needs.

Now based on the offer decide a sponsorship amount, keep it 20 % higher to leave room for negotiation. If your potential sponsor’s budget is below your amount then go back to the offer & review what you can offer the sponsor. In the context of all the new information what can you realistically do within the budget to meet the sponsor’s marketing objectives? How can you customize your approach to provide the greatest value?

Related: 5 Solid Reasons To Have An Event Mobile App

5. How the success will be measured?

Once understanding their marketing objective, you need to agree with the sponsor how the success will be measured. The success can be quantitative like 1000 pageviews of sponsor’s ad in the event app or qualitative like positive social media talking about the brand.

Related: 10 Sponsorship Ideas for Your College Fest

6. Full proposal

It is primarily about documenting what you’ve already discussed and agreed to.

The sponsorship proposal should be comprised of two parts: One-page offer letter & a supporting document listing other supporting data(demographics numbers, previous sponsor’s testimonials & case studies, terms & conditions and other relevant information).

The offer letter should include a summary of the college fest sponsorship opportunity, tailored benefits list, the sponsorship amount and a call to action.

You could use Word/PDF formats and send it by email.

7. Follow-Up

A few days later write a follow-up email or call the sponsor to review the status of your sponsorship proposal.

If the sponsor’s request changes, then review it once again and if needed change the price accordingly.

But unfortunately, if your sponsorship proposal gets rejected then politely ask why, by finding the reason behind their rejection you can improve your offering.

Thank them for taking their time to meet you. Most importantly, keep in touch with them. Build a relationship with them. Event sponsorship is not a one-time act. A good relationship with the potential sponsors can help your college to get the sponsorship for the years to come.

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